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June 10, 2025

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May 26, 2026

Mathias Talon, Head of Partnerships at Kaizen Softworks

Mathias Talon

Actual farmer

Head of Strategic Partnerships

Using AI to Speed Up Development and Meet Project Deadlines

Published on

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May 27, 2026

Last updated on

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May 26, 2026

Time to read

·

12

Mathias Talon, Head of Partnerships at Kaizen Softworks

Mathias Talon

Head of Strategic Partnerships

AI-powered development tools are no longer curiosities, they’ve become valuable tools in high-stakes software projects. But while the promise of velocity is real, without structure it can also magnify risks. 

In this post, we share a real-world story of how we used AI to meet an impossible software migration deadline. It’s a case study in trade-offs: what happens when you prioritize velocity above all else, and how we later found a more sustainable balance.

Starting Point: Legacy Code, an Impossible Timeline

Picture this: a core business web application, used daily by thousands, built on outdated tech and riddled with security issues. That was our starting point.

This platform was massive: highly modular, deeply entangled, and heavily customized for each client. Migrating it to modern technologies wasn't just a nice-to-have; it was a necessity as technical debt was increasing. Engineers initially estimated 18 months for the job, but leadership unilaterally slashed the deadline to 12 months. No justification. Just pressure.

Our team of four Kaizen developers, working alongside two third-party vendor engineers and our client's internal product team, was asked to make it happen. From the start, it was clear: the numbers didn't add up.

Growing Pressure and Shrinking Options

Progress was steady, but the gap between effort and scope was too big. As weeks passed, pressure grew. Everyone on the ground could see what was coming: we weren't going to make it on time.

The challenge wasn’t just technical. Our client operates in a deeply hierarchical and bureaucratic environment. Technical realities that were obvious to us on the ground often had zero visibility to the top-level decision-makers. 

So we started exploring every possible option: adding more developers to the team, or even shrinking the scope of the migration to launch an MVP faster. 

It was clear something had to give, but getting that message through the layers of management was incredibly difficult. None were greenlit. We needed a new approach, and fast.

The AI Spark: From Skepticism to Experimentation

Around this time, new AI-powered code generation tools were gaining traction, like Windsurf, a fork of Visual Studio Code powered by an autonomous agent named Cascade. These tools could generate code using natural language prompts, and they could do it fast.

We saw an opportunity. Within Kaizen, our Innovation Hub—a dedicated group of engineers from various projects—had already begun experimenting with different code generation tools, including Windsurf. Their mission was to explore cutting-edge tech, drive innovation, and ultimately enhance the value we deliver to our clients.

So, we pitched it to the client. Their first reaction was a hard "no." Security and privacy were their main concerns. They feared code exposure or leaks, and worried their data might be used to train public AI models.

To address this, our team proposed a controlled experiment using an internal, locally hosted AI model, like a "KaizenGPT." This guaranteed no client data would ever leave our servers. It was slower than commercial models, but it built crucial trust.

After seeing positive early results (all on test projects, without using actual client code), our client began to soften. That's when we introduced a more robust setup: Windsurf, paired with paid access to enterprise-grade models. These licensed models offered stronger privacy controls, encryption, and data usage guarantees (backed by certifications) that free versions simply don't provide. That added layer of security and compliance made all the difference. We finally got the green light to start using AI responsibly.

The AI Boost Sprint: Speed at All Costs?

Once the use of AI in their codebase was approved, what followed was a direct, almost chaotic directive: "For two weeks, no meetings, no usual processes, just code! Use AI and push as hard as you can."

At Kaizen, we knew cutting corners on processes wasn’t a sustainable approach. But we also saw the cold, hard truth: at that moment, velocity was the biggest threat to the entire project. We made a deliberate choice to dive into this experiment, fully aware of the risks, because we believed the potential gains were worth exploring.

This sprint became our real-world test: How much acceleration could AI truly bring to our workflow? Could those speed gains actually outweigh serious concerns about code quality, long-term maintainability, and even our team's well-being?

And we did it. Two weeks of intense, AI-driven code generation. We saw incredible speed, yes, but it came at the cost of many things: our team's processes, and code quality, which became poorly defined as everyone adopted AI in their own way, searching for the "optimal" method.

We made tremendous progress, but we also introduced inconsistencies in standards, code style, quality, and even team communication. Many aspects suffered in the race to move forward with AI.

But this wasn't an AI problem; it was a project context problem. The directive was simple: speed, speed, and let's see how far AI can take us to determine if it's worth continuing.

The Search for Balance: Not Everything is Speed

The plan was never to keep running at unsustainable speed. Once the sprint ended, we reviewed the outcomes and pivoted back to our normal processes, with one key difference: AI was now part of them.

So the challenge shifted: how should we actually use AI in a sustainable way?

We started defining standards and best practices. Over time, we discovered how to optimize our approach, bring order to the chaos, and find the right balance between AI assistance and manual work.

AI-powered development tools are no longer curiosities, they’ve become valuable tools in high-stakes software projects. But while the promise of velocity is real, without structure it can also magnify risks. 

In this post, we share a real-world story of how we used AI to meet an impossible software migration deadline. It’s a case study in trade-offs: what happens when you prioritize velocity above all else, and how we later found a more sustainable balance.

Starting Point: Legacy Code, an Impossible Timeline

Picture this: a core business web application, used daily by thousands, built on outdated tech and riddled with security issues. That was our starting point.

This platform was massive: highly modular, deeply entangled, and heavily customized for each client. Migrating it to modern technologies wasn't just a nice-to-have; it was a necessity as technical debt was increasing. Engineers initially estimated 18 months for the job, but leadership unilaterally slashed the deadline to 12 months. No justification. Just pressure.

Our team of four Kaizen developers, working alongside two third-party vendor engineers and our client's internal product team, was asked to make it happen. From the start, it was clear: the numbers didn't add up.

Growing Pressure and Shrinking Options

Progress was steady, but the gap between effort and scope was too big. As weeks passed, pressure grew. Everyone on the ground could see what was coming: we weren't going to make it on time.

The challenge wasn’t just technical. Our client operates in a deeply hierarchical and bureaucratic environment. Technical realities that were obvious to us on the ground often had zero visibility to the top-level decision-makers. 

So we started exploring every possible option: adding more developers to the team, or even shrinking the scope of the migration to launch an MVP faster. 

It was clear something had to give, but getting that message through the layers of management was incredibly difficult. None were greenlit. We needed a new approach, and fast.

The AI Spark: From Skepticism to Experimentation

Around this time, new AI-powered code generation tools were gaining traction, like Windsurf, a fork of Visual Studio Code powered by an autonomous agent named Cascade. These tools could generate code using natural language prompts, and they could do it fast.

We saw an opportunity. Within Kaizen, our Innovation Hub—a dedicated group of engineers from various projects—had already begun experimenting with different code generation tools, including Windsurf. Their mission was to explore cutting-edge tech, drive innovation, and ultimately enhance the value we deliver to our clients.

So, we pitched it to the client. Their first reaction was a hard "no." Security and privacy were their main concerns. They feared code exposure or leaks, and worried their data might be used to train public AI models.

To address this, our team proposed a controlled experiment using an internal, locally hosted AI model, like a "KaizenGPT." This guaranteed no client data would ever leave our servers. It was slower than commercial models, but it built crucial trust.

After seeing positive early results (all on test projects, without using actual client code), our client began to soften. That's when we introduced a more robust setup: Windsurf, paired with paid access to enterprise-grade models. These licensed models offered stronger privacy controls, encryption, and data usage guarantees (backed by certifications) that free versions simply don't provide. That added layer of security and compliance made all the difference. We finally got the green light to start using AI responsibly.

The AI Boost Sprint: Speed at All Costs?

Once the use of AI in their codebase was approved, what followed was a direct, almost chaotic directive: "For two weeks, no meetings, no usual processes, just code! Use AI and push as hard as you can."

At Kaizen, we knew cutting corners on processes wasn’t a sustainable approach. But we also saw the cold, hard truth: at that moment, velocity was the biggest threat to the entire project. We made a deliberate choice to dive into this experiment, fully aware of the risks, because we believed the potential gains were worth exploring.

This sprint became our real-world test: How much acceleration could AI truly bring to our workflow? Could those speed gains actually outweigh serious concerns about code quality, long-term maintainability, and even our team's well-being?

And we did it. Two weeks of intense, AI-driven code generation. We saw incredible speed, yes, but it came at the cost of many things: our team's processes, and code quality, which became poorly defined as everyone adopted AI in their own way, searching for the "optimal" method.

We made tremendous progress, but we also introduced inconsistencies in standards, code style, quality, and even team communication. Many aspects suffered in the race to move forward with AI.

But this wasn't an AI problem; it was a project context problem. The directive was simple: speed, speed, and let's see how far AI can take us to determine if it's worth continuing.

The Search for Balance: Not Everything is Speed

The plan was never to keep running at unsustainable speed. Once the sprint ended, we reviewed the outcomes and pivoted back to our normal processes, with one key difference: AI was now part of them.

So the challenge shifted: how should we actually use AI in a sustainable way?

We started defining standards and best practices. Over time, we discovered how to optimize our approach, bring order to the chaos, and find the right balance between AI assistance and manual work.

Related Articles

·

May 27, 2026

What AI Can and Can’t Replace in Design Systems

What happens when you build a design system from v0, Figma, and Windsurf, and let AI handle the speed while you keep the judgment.

12 read time

Read more

Just this month, I built a full design system in about 20 hours.

What used to take weeks, sometimes months, is now dramatically faster. So… what actually changed? And more importantly: what didn’t?

Design systems take time. On complex platforms, they can take hundreds of hours.

We were working with a large and complex product where inconsistencies had started to pile up. Different modules had evolved in isolation, teams were making independent decisions, and there were no shared guidelines. The answer was clear: we needed a design system.

AI tools were just starting to emerge back then. They were mostly useful for simple tasks as they tended to hallucinate when things got complex. Developers had started using them earlier than designers, MCP didn't exist yet, and Figma plugins were the best automation we had.

But the context has changed. Fast.

The Manual Era

We did what most teams did. We stopped, and we built it. Manually.

Picture two designers, a mountain of inconsistencies, and no map. We had to cross-reference information manually, digging through the code, detecting what could be merged, agreeing on naming conventions, deciding how to name components. Hours and hours of discussion until we finally landed on a solution.

In the end, we got there. A cleaner system, faster workflows, and for the first time, both teams speaking the same visual language. Hard-won, but it worked.

But now every month a new AI model seems to be released. Design is finally catching up with what developers faced about two years ago. New tools arose, and with that, the scope of our work as designers completely changed.

The Human Factor

For an internal project, I used our Kaizen site as a reference, combined with documentation from industry leaders as a guideline.

I started in v0, which is essentially a chat interface where you can generate UI components through prompts. I fed it the colors, typographies, and a reference image, and from there it was a back-and-forth: the AI generated, I reacted, adjusted, and pushed until the output matched what I had in my head. And just like that, I started prompting my way through a Design System.

Once a component was ready, I used the html.to.design plugin to bring it into Figma (yes, plugins are still alive!). Think of it as a bridge: the plugin exports designs directly from the browser into a Figma file.

Inside Figma, the intervention was more hands-on. First, I checked that everything was visually consistent with what was defined in v0: colors, typography, styles. Then I used Figma's built-in AI to rename all the component layers using BEM convention (something that would have taken a significant amount of time to do so manually).

BEM, which stands for Block Element Modifier, is a widely adopted naming convention in CSS. It structures layer names hierarchically and predictably, for example: button__label--disabled.

Using it keeps the code clean, readable, and consistent, especially when you're working alongside a developer who needs to understand what came out the other side.

Beyond naming, I also made sure the layer structure would generate the right properties when building component sets in Figma, so that all the variants would be correctly exposed and usable. My team also pointed out that adding descriptions to components and variants was key as context for any agent using them through an MCP.

The last step was connecting everything to Windsurf via MCP. With a frame selected in Dev Mode, Windsurf could read the Figma file and use the components to build more complex screens.

We worked closely with a developer throughout this phase. Not just for the technical knowledge, but because having someone who reads code fluently meant catching things we wouldn't have spotted otherwise. The design role here was direction and supervision: making sure the AI used the components correctly and didn't invent solutions where context was missing.

Every step of the process had a human decision behind it.

AI-assisted UI design workflow showing v0 component generation, html.to.design export to Figma, BEM layer organization, and Windsurf MCP development handoff.

An Unexpected Discovery

At one point, before we had any of the naming conventions figured out, I selected a frame and asked Windsurf to build a form using the components inside it, styled to match a specific card. The developer next to me was skeptical until he saw the result, and then he was just as surprised as I was.

What we realized is that the MCP wasn't reading layer names to understand context. It was reading everything inside the frame, even the loose text sitting alongside the components. Good naming is still worth doing. But the MCP doesn't need it to understand what it's looking at.

UI component library preview with cards, testimonials, service blocks, statistics, and a contact form for a modern software development website.

Learning to Talk to an AI

The more specific and contained your prompt, the better the outcome. We started with the most atomic component: the button, and worked outward from there. Each approved component became context for the next one, so the system gradually picked up the visual language we were building.

At some point I got ambitious and asked for five cards in a single prompt: blog card, service card, testimonial card, stats card, feature card… structures, states and all. The AI delivered.

Visually, everything looked fine. Then the developer looked at the code and pointed out that all five cards were independent components instead of variants of one. For a design system, that breaks everything.

One correction prompt fixed it. But it was a good reminder: the AI does exactly what you ask, not what you mean. And fixing it after the fact can cost more than getting it right from the start.

Some Things Learned Along the Way

  • Precision is key. Natural language is fine when you're asking for a cooking recipe, but when referring to a component, if you say things like "create" instead of "add", you'll probably end up with a whole new set of components instead of additional variants of an existing one.
  • The "Frame" is the context: MCPs can read everything inside the frame you select. This is a game-changer. It means the "naming conventions" debate might be shifting. If the AI understands the context visually and structurally, will we still spend hours discussing nomenclature in 2027?
  • No matter what happens, you can always roll back in less than 5 minutes and start over.
  • Work closely with a developer: they can help you understand MCPs and clear up any code-related doubts. Once you start to grasp their logic, you'll learn very quickly how to prompt in ways that AI actually understands.
  • There's nothing to lose by asking the AI to follow a specific naming convention for the code. It keeps everything clean and readable, and it takes no extra effort.
  • The AI covers roughly 80% of the work (generation, variations, exploration...), but the remaining 20% is where quality lives, and that part is not delegable. The AI executes. The judgment is still yours. And if you skip the review, you're not saving time: you'll spend it later.
  • Context matters more than tooling. What you don't define, the AI will invent. Small components may be resolved well, but large interfaces require more definition from the start. A well-defined system scales. An undefined one generates inconsistencies faster than you can fix them.
  • Figma is no longer the mandatory starting point. It's useful as a visual reference, a QA space, or a consolidation layer. But the AI doesn't need it. We still do.
  • There's no single right workflow yet. What you do depends on the project. We're in a transition moment where the tools change faster than the standards. The best thing you can do right now is experiment.

What AI Still Can’t Replace

Through all of this, a few things became very clear. These are the parts that didn’t change:

  • Knowing when something looks off. The AI generates, but it doesn't notice when the result doesn't feel right. That eye is yours.
  • Direction and supervision. The AI used the components we gave it, but without someone supervising it, it invents solutions where there is no context to work from.
  • The definition of done is still a human call, whether it's a conversation with a PO, a stakeholder, or just the designer's criteria. There's no prompt for that.
  • The context: knowing why certain decisions matter, what a component should communicate, what the user will actually feel. Business knowledge, stakeholder dynamics, unwritten rules, empathy for the end user. These take years to build and live in the people doing the work, not in the tools they use.

My Two Cents

The tools changed, and that gave me the chills, but throughout this experience I found that the designer's role is more alive than ever.

What once took a team weeks can now be prototyped in hours. That’s not a threat; it’s an invitation to get curious.

I'm still figuring a lot of this out, and I suspect most of us are. There's no right workflow yet, and honestly, that's fine. We are in a transition where tools change faster than standards. The best thing you can do is experiment. Don't wait for a "definitive" workflow, it might be obsolete by next month.

Go ahead, try prompting your way through a component. You might be surprised how fast the system starts to take shape.

·

May 15, 2026

Can AI Safely Apply Changes Across Microservices?

AI can update microservices safely, but only when it understands the system’s architecture, ownership, and service relationships.

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Applying changes across microservices is difficult because business logic is distributed across multiple services, each with its own data, contracts, and responsibilities.

In our experiment at Kaizen Softworks, we tested whether an AI system could safely apply coordinated changes across a microservices architecture using only minimal input.

Short answer: Yes, but only when the AI has enough architectural context.

Why are coordinated changes in microservices so hard?

In distributed systems, a single business change rarely affects just one service.

It often requires:

  • Updating multiple microservices
  • Modifying message contracts
  • Keeping DTOs (Data Transfer Objects) consistent
  • Respecting domain boundaries defined by Domain-Driven Design (DDD)

Key entities in this system:

  • Microservice: An independently deployable service responsible for a specific domain
  • Aggregate (DDD): A cluster of domain objects treated as a single unit
  • DTO (Data Transfer Object): A structured format used to transfer data between services
  • Message/Event: A communication mechanism between services

The complexity is not in the code, it’s in the relationships between components.

The experiment: Can AI reason across services with minimal input?

We designed a controlled experiment to test whether an AI model could apply system-wide changes with limited information.

Input given to the AI:

  • Message definitions (events between services)
  • DTOs (data contracts)

Tasks the AI had to perform:

  1. Identify affected aggregates
  2. Determine service ownership
  3. Apply coordinated changes across services
  4. Maintain consistency in messages and DTOs

In other words, the AI had to behave like a software architect, not just a code generator.

What was the biggest obstacle?

The biggest challenge was not technical, it was contextual.

Before and after diagram showing how ambiguous microservice names prevent AI from understanding service ownership, while aggregate-to-service mapping helps AI apply safe coordinated changes.

Problem: unclear service naming

Instead of descriptive names like:

  • order-service
  • billing-service

Our services were named:

  • john
  • sally
  • roger

This removed any semantic clues about responsibility.

Result: The AI could not infer which service owned which domain logic.

The missing piece: aggregate ownership mapping

To solve this, we introduced a simple but powerful structure:

Aggregate → Service mapping

  • Order → john
  • Shipment → sally
  • Invoice → roger

This created a clear relationship between domain concepts and system components.

Once ownership was explicit, the architecture became understandable.

How we used AI to generate architectural context

Instead of building this mapping manually, we used AI to analyze the codebase and extract:

  • Where each aggregate was defined
  • Which microservice implemented it
  • The relationship between domain and infrastructure

The result was a machine-readable architecture map.

In practice, we used AI to generate the context that AI itself needed.

Results: Can AI safely apply distributed changes?

With the architecture map in place, the AI was able to:

  • Trace message flows across services
  • Identify affected aggregates
  • Locate the correct microservices
  • Apply coordinated updates
  • Maintain consistency between DTOs and messages

While not perfect, the system worked reliably as a proof of concept.

What is the real limitation of AI in microservices?

The main limitation of AI is not code generation, it’s architectural understanding.

Without knowing:

  • Which components exist
  • How they relate
  • Who owns what

AI cannot safely modify a distributed system.

AI performance depends more on context quality than model capability.

When can AI safely modify microservices?

AI works well when:

  • Aggregate ownership is clearly defined
  • Message contracts are explicit
  • Architecture is structured and consistent

AI struggles when:

  • Naming is ambiguous
  • Relationships are implicit
  • Context is incomplete

Simple rule: If the architecture is clear, AI can reason. If not, it guesses.

Final thoughts

This experiment revealed something important:

AI doesn’t fail because it can’t write code.
It fails because it can’t see the system.

As teams move toward AI-assisted development, the focus will likely shift from:

Writing better code to Designing better systems for machines to understand

At Kaizen Softworks, we see this as a foundational shift.

Because when AI can understand architecture, it doesn’t just generate code, it helps evolve systems.